Receive Inventory

From the menu bar, click Modules > Inventory > Add/Change Inventory > Receive Inventory or press Alt M I A I on the keyboard.

"Receive Inventory" is used to update new quantities of accessories and titles and to receive new serialized inventory.  The inventory record must be pre-established prior to receiving inventory through "Receive Inventory".  If you are receiving an item that is new to your store and therefore does not have an inventory record created, you should create the inventory record in "New Sku" for serialized and accessories or "New Catalog" for titles.  Once the inventory record is saved, you should use "Receive Inventory" to update the quantities for accessories and titles and receive serialized inventory.

Note: If the inventory being received was ordered through the Purchase Order module, you should use "Receive Purchase Orders" to receive the inventory in order to close out the purchase order.

Date Recvd

The date received will default to the system date of the workstation.  If you are receiving inventory into the system that was received on a prior date, click in the Date Recvd box and change the date as necessary.

The date received is the date the item is to be accounted for in inventory as well as general ledger.

Location

The location will default to the store location of the workstation.  If the inventory is received at a different location, click in the Location box and select the applicable location from the drop down list.

The store locations are established in ‘Locations’ on the General Maintenance menu.  Refer to ‘Locations’ under General Maintenance in the Maintenance chapter or AIMsi help for more information.

Sku/Catalog

The sku or catalog number of the item being received.  If the item is barcoded, you may scan the barcode here. 

Hint:  If you are unsure of the sku or catalog number of the item being received, from the Sku/Catalog box press the F6 key on your keyboard in order to display your inventory.  If the item is found in "Display Inventory", you may click on the row to select it and click the Select button in order to bring the record back to Receive Inventory. 

Serialized

If the sku is found as having inventory type ‘Serialized’, the following information will appear in the boxes to the right of the 'Serial#' box:  Last Received Cost and Last Vendor received from.  The following information will appear in the boxes on the bottom of "Receive Inventory":  Sku, Description, Manufacturer, Model, Color and Size.  Refer to "Receive Serialized" for assistance with receiving serialized inventory.

Accessory

If the sku is found as having inventory type ‘Accessories’, the following information will appear in the boxes to the right of the 'Qty Recvd' box:  Last Received Cost and Last Vendor received from.  The following information will appear in the boxes on the bottom of "Receive Inventory": Sku, Description, Manufacturer, Model, Color, Size, New Quantity on Hand (previous quantity + quantity received), Previous Averaged Cost and New Averaged Cost.  Refer to "Receive Accessory" for assistance with receiving accessory inventory. 

Title

If the catalog number is found in the 'Titles' inventory file, the following information will appear in the boxes to the right of the 'Qty Recvd' box:  Last Received Cost and Last Vendor received from.  The following information will appear in the boxes on the bottom of "Receive Inventory":  Catalog Number, Title, Publisher, Artist, Previous Quantity on Hand, New Quantity on Hand (previous quantity + quantity received), Previous Averaged Cost and New Averaged Cost.  Refer to "Receive Title" for assistance with receiving titles inventory.

Note: If the sku/catalog is not found in either of the inventory files, you will be unable to continue until a valid sku or catalog number is entered.